DATA PRIVACY NOTICE
The Trustees of the Torbay & South Devon Music Centre (TSDMC) recognise that your privacy is important to you and that you care about how your information is used and shared. We respect and value the privacy of our members, parents, carers, teachers and volunteers, and will only collect and use information in ways that are useful to you, is a legal requirement, safeguards young people, or improves our service to our members, and in a manner consistent with your rights and our obligations under the law. This policy applies to our use of any and all data collected by us.
- Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
- Who are we?
Torbay & South Devon Music Centre is the data controller. This means that the trustees decide how your personal data is processed and for what purposes.
- How do we process your personal data?
Torbay & South Devon Music Centre complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: –
- To enable us to advance music education for young people in Torbay and South Devon;
- to help safeguard young people in our care;
- To administer membership records;
- To promote our charitable aims;
- To manage our staff and volunteers;
- To maintain our own accounts and records (including the processing of gift aid applications);
- To inform you of news, events, and activities at Torbay & South Devon Music Centre.
- What is the legal basis for processing your personal data?
- Explicit consent of parents, carers, teachers and volunteers so that we can keep you informed about news, events, activities and services; contact you in an emergency; provide statistical information to our funders without identifying any individual, and improve our service to our members.
- Processing is necessary for carrying out legal obligations in relation to Gift Aid, or under employment, social security or social protection law, or a collective agreement;
- Sharing your personal data
- Your personal data will be treated as strictly confidential and will not be shared with any third parties.
- How long do we keep your personal data?
- We keep members’ data as long as they attend the Music Centre, and for up to one year after they leave the Music Centre, following notification by parents / carers. Gift Aid declarations and associated paperwork is kept for at least 6 years after the calendar year to which it relates.
- Teachers’ and volunteers’ data is kept as long as they work with the Music Centre.
- Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
- The right to request a copy of your personal data held by the Torbay & South Devon Music Centre;
- The right to request that the Torbay & South Devon Music Centre corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for the Music Centre to retain such data;
- The right to lodge a complaint with the Information Commissioners Office.
- Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
- Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the Music Centre Manager, who is the data processor.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.